By John Foley, Jr., Chief Executive/Marketing Officer at Grow Socially
A natural disaster can happen at any time in any place, but even though a disaster may affect a certain area, the business world keeps moving everywhere else. So when your office is suddenly unavailable, how can you quickly reach out to your employees and clients with updates, news alerts, and other critical information they may need to know? Social media can be the first hand of assistance in this particular situation.
Social media is known for its ability to spread information in a fast and effective way to a large amount of people. The second you publish a post or tweet, it becomes visible to hundreds, even thousands, of people instantly. Another convenience of social media is that you can use it from any device with Internet access. You can access it on smartphones, computers, iPads, and more.
Now that you know why social media is a great communication tool to use during an emergency, you may then wonder, “How do I prepare myself to use it for this type of issue?”
The first preparatory step would be to create a private group on your social media accounts, such as Facebook or LinkedIn. You can make these groups private since they do not affect the general public, and you can inform clients and employees that this site is the place to go in order to obtain emergency updates during a disaster. You can share news articles, quick announcements, contact information, and anything else that may be important and reassuring to your audience.
Here are the “must haves” for an emergency company group page on Facebook:
- Staff directory—all contact information
- Client directory—all contact information
- Links to local news of workplace
- Links to local maps
- Emergency preparation kit
- Company calendar
- Shelter locations
- Contact information for local police, fire, and other departments
Finally, be sure that all employees are group members.
If your audience uses Twitter, you should create a “company alert” hashtag. Some examples for my company, Grow Socially, could be #GrowSocially911, #GSAlert, or #GSEmergency. You can post the hashtag on your company’s Twitter account in order to tell your audience that tweets with the alert hashtag are updates on your disaster control efforts. Using hashtags in these scenarios is helpful because when people search the hashtag, all of the tweets you create that include that hashtag will appear on their screens.
Using these techniques would also be helpful to your employees because this would inform them to avoid the work area if it is too dangerous. If they are able to work from home, they would be able to take over client needs while the people in charge take care of the actual workplace.
Social media is an excellent communication tool when people have no time to talk to a large group of people individually. Your audience will appreciate knowing the situation your company is in and that you are doing everything you can to resume usual schedules.
If making individual calls to each client and worker is the last thing you want to do when you are trying to keep your business afloat, then social media is the way to go. Posting short, informative messages throughout the day will give your entire audience a consistent, helpful update on what the situation is for your business.
